Outdoor Gardens,
Lobby + Gift Shop
April - September
10 am – 6 pm daily
October - March
10 am – 4 pm daily
Bolz Conservatory
10 am – 4 pm daily
Schumacher Library
10 am – 4 pm, Mon - Fri
10 am - 1 pm, Sat
Capacity
Conference Setup
25 Guests
Workshop Setup
35 Guests
Theater Setup
65 Guests
The carpeted Upstairs Meeting Room is on the upper level of the original building. It features long windowed walls and beautiful views of the Gardens. All windows are fitted with room-darkening mini-blinds. The Upstairs Meeting Room is accessible by stairs or elevator.
Upstairs Meeting Room Rental Rates
These rates apply to private parties, meetings, functions, and groups engaged in activities in which funds are raised, admission is charged, donations are solicited, or tickets/products are sold prior to or during the activity.
Room rental rates are determined by the room, length of time of the function, and day/time of the function.
Daytime Monday - Friday (8 am - 5 pm)
| Daytime Monday - Friday (8 am - 5 pm) | 2023 | 2024 |
| Half Day (4 hours, 8 - noon, 1 - 5 pm) | $125 | $125 |
| Mid-day (4 hours over lunch) | $185 | $185 |
| Full day | $245 | $245 |
Daytime Saturday - Sunday (8 am - 5 pm)
| Daytime Saturday - Sunday (8 am - 5 pm) | 2023 | 2024 |
| Half Day (4 hours, 8 - noon, 1 - 5 pm) | $140 | $140 |
| Mid-day (4 hours over lunch) | $205 | $205 |
| Full day | $265 | $265 |
Evenings
| Evenings | 2023 | 2024 |
| Monday - Thursday (5 - 10 pm) | $240 | $240 |
| Friday & Saturday (5 - 11 pm) | $300 | $300 |
| Early set-up (as early as Noon - 5 pm based on availability) | $115 | $115 |
| Surcharge for Fundraisers and Vendor Fairs (multiple vendors) | $210 | $210 |
The Bolz Conservatory is available to add to your rental after public hours for evening events. Cost is $150 + tax when added to a rental.
All private room rentals are subject to 5.5% State/County sales tax according to Department of Revenue tax guidelines. Wisconsin Department of Revenue Certificate of Exempt Status must be provided if claiming tax exempt status.
Non-profits will receive a 15% discount from the listed private rental rate. Non-profit rates apply to meetings held by non-profit community organizations that are conducting official business (does not apply to retirement parties, fundraisers, etc.) which are not charging a fee, soliciting donations, selling tickets or asking an admission charge. Tax exempt number is required.
To qualify for the daytime rates, your event may begin loading in as early as 8 am and must be completely cleaned up and out of the space by 5 pm. Minimum rental is Half-Day.
- Olbrich Gardens provides and sets up the tables and chairs for your event (excluding wedding ceremonies and vending fairs).
- An Olbrich Staff person is scheduled to be on-site during all evening events.
- Table cloths and dishes are not available through the Gardens.
- All weekend evening events must conclude and be cleaned up no later than 11 pm.
Equipment Available
Smart TV - $25.00
Risers (2) - $25.00/each
Projector Cart - $15.00
Projector Screen - $15.00 (WiFi access available; renter should provide own laptop and LCD projector)
Flipchart/Dry Erase - $10.00 (paper pads & markers not included)
Free: WiFi, Microphone, Microphone Stand, Floor Podium, Tripod Easels (3)
Setup Sheet
Please fill out the set-up sheet for the Upstairs Meeting Room and return it to the Rental Coordinator no later than 7 days before your event. A set-up sheet is mailed to you along with the contract. Additional set-up sheets can be downloaded and/or printed below.